late fee

Maintaining a steady cash flow while running small businesses or working as a freelancer can get challenging unless you get paid for the project in time, every time. Presently the best and arguably the most reliable method to receive payment after doing the client’s work is sending an invoice via email. It’s often seen as simpler and leaner than Quickbooks, which appeals to many small businesses. That way, you can track your income and spending in the same tool where you create and send invoices. When sending an invoice by email, it’s best to attach it as a PDF file for easy sharing and printing.

What is a good message to put on an invoice?

Be Polite. When adding a message to your invoice, always be polite. Saying “please pay your invoice” or “thank you for your business” may not only help you get paid faster, but it'll be good for your brand and image.

The original version of this story was written by Carrie Smith. Add a date that shows when you submitted the invoice to the client. This placement makes it easy to keep track of vital information — for both you and the recipient. Then, on the left of your invoice under all the contact information, add your invoice number. You can include your contact information on the top left or right of the invoice.

Popular Invoicing Software

Proposals may require sign-off from different stakeholders, or you may want to make sure that the proposal has been thoroughly Sending a follow-up email may also surface any final questions the client has before they are ready to sign off on the proposal. If a client hasn’t responded about a project that’s due to be completed by the end of the week, then perhaps send a follow-up a day or two after your original message. However, if they haven’t got back to you about your availability for a project in a month’s time, then consider waiting a week or so. Follow-ups can be awkward enough as it is – let alone if you make a mistake and actually did receive a reply from them. So before you send a curt ‘As per my previous message…’ email, double check that you haven’t already received their response (and check those spam and trash folders just in case!).

At this point, it’s up to you to consider which actions to take. This template lets you briefly explain the benefits they’ll receive by working with you. This B2B email template allows you to engage with them and suggest some time to connect in an inviting way. This email clearly states the purpose of the outreach and includes information about previous clients to demonstrate credibility.

Freelance Invoice Template

Moreover, the email also provides a breakdown of the items that are included in the payment, along with separate values for each item. It can get frustrating to send overdue notices to your clients. However, it is important for you to keep following up with them and remind them to pay on time.

How do you write a invoice letter?

  1. Start with a professional layout.
  2. Include company and customer information.
  3. Add a unique invoice number, an issue date, and a due date.
  4. Write each line item with a description of services.
  5. Add up line items for total money owed.
  6. Include your payment terms and options.
  7. Add a personal note.

If you don’t see the download form, download template here. Mahnoor Sheikh is the content marketing manager at Visme. She has years of experience in content strategy and execution, SEO copywriting and graphic design. She is also the founder of MASH Content and is passionate about tea, kittens and traveling with her husband. Design visual brand experiences for your business whether you are a seasoned designer or a total novice.


As a How To Write A Winning Invoice Letter In 8 Easy Stepsperson, you’ll want to give your potential client a sense that all of your attention is focused on them and their needs. Setting a reminder to pause your schedule and send this email sends a message that you’re on their time. For hand-written sales receipts, buy a 2 part carbonless receipt book. Include the date, items bought, taxes, total transaction amount, and the method of payment.

business letter

Learning how to write an invoice is a process almost every business owner must eventually go through. Quickbooks is owned by Intuit, the parent company of financial tools like and TurboTax. As an accounting tool, Quickbooks offers straightforward invoicing across all their plans. If your client gets confused, they might procrastinate in paying you just because they don’t have time to figure out your odd payment process. It’s wise to invoice for part of a project’s cost before you get started. When I’ve collected these payments over the years, I usually invoice between 30% – 50% of the full project.

While writing and sending an invoice for payment might seem daunting for someone just starting, this article will help break down the process and make it seem like a breeze. If you are looking for an affordably priced email automation software, don’t forget to check out EngageBay. Ideal for small businesses and freelancers, it provides a wide range of features that can amp up your email marketing game. This email is to inform you that as per company policy, we usually request full payment for our projects and deliver them at an agreed date. But since you are a first-time client, we are open to receiving 30% of the total figure as the upfront fee, followed by monthly payments upon the completion of each milestone. If you are a freelancer or small business that charges down payments from clients, here is an email template you can use.

Debt collection services Don’t write off bad debt without trying to use a friendly collections service tailored specifically to your business. Please give me a callback or reply here as soon as you can. We value you as a client, but we’re going to have to send outstanding invoices to collections if we don’t receive payment or contact from you in the next 2 months. Forwarding email invoices into QuickBooks also relieves users of the stress of sending messages from time to time.

To write an invoice letter for payment, you can use a blank document. MS Office has a simple free template for invoice letters you can download for Word. Invoice letter templates make creating invoice letters quick and easy. A bill email template also ensures consistency in sending payment requests to communicate with several clients efficiently.

Leave a Reply

Your email address will not be published. Required fields are marked *